Privacy Policy
Effective date: January 27, 2026
Homeschooling Adventures Organization (HSAO) (“we,” “us,” “our”) is a registered non-profit society in Nova Scotia. This Privacy Policy explains how we collect, use, and protect personal information on homeschoolingadventuresns.org(the “Site”).
1) What we collect
We only collect personal information that is reasonably necessary to run our programs and communicate with our community. This may include:
Contact information: name, email address, phone number, city/community
Event and program information: registration details, attendee names, age group(s), accessibility needs, dietary restrictions, emergency contact information (if provided)
Communications: messages you send through forms or email, and our replies
Newsletter sign-ups: email address and subscription preferences
Technical information: IP address, browser type, device information, and pages visited (via cookies or analytics)
Note: We do not intentionally collect sensitive personal information unless you choose to share it (for example, accessibility accommodations or dietary needs).
2) How we use personal information
We may use your information to:
Respond to inquiries and provide support
Register participants and manage events/programs
Communicate about upcoming activities, changes, reminders, and community updates
Improve the Site and understand what content is useful
Maintain safety at events (e.g., emergency contacts, relevant accommodations)
Meet legal, accounting, or reporting requirements (where applicable)
3) Consent
By submitting information through the Site or registering for an event, you consent to our collection and use of your information as described in this policy. You can withdraw consent at any time by contacting us (see “Contact us” below), subject to legal or operational requirements.
4) Cookies and analytics
Our Site may use cookies (small files stored on your device) to help it function and to understand usage. We may use privacy-friendly analytics or third-party tools to collect aggregated Site usage information.
You can disable cookies in your browser settings, but some parts of the Site may not work properly.
5) Sharing your information
We do not sell personal information.
We may share information in limited ways:
Aggregated or de-identified information: We may share non-identifying summaries (for example, number of attendees, general age-group counts, or overall participation trends) to help report on our community impact or improve programming.
Service providers (as needed): We use trusted providers to run our website and communications (for example, website hosting, contact forms, email/newsletter tools if enabled) to deliver their services.
Event partners/venues (as needed): When required for planning and safety, we may share minimal and aggregated information with venues (for example, total headcounts, or dietary/accessibility needs).
6) Children’s privacy
Our programs serve children and youth, but our Site is intended for parents/guardians and adult community members. We ask that minors do not submit personal information through the Site without parent/guardian involvement. If you believe a child has submitted personal information directly, contact us and we will address it.
7) Data retention
We keep personal information only as long as necessary for the purposes described above, including program delivery, safety, reporting, or legal requirements. When no longer needed, we will securely delete or anonymize it.
8) Security
We use reasonable administrative and technical safeguards to protect personal information. However, no online system can be guaranteed 100% secure.
9) Access and correction
You may request access to your personal information or ask us to correct it.
10) Links to other websites
Our Site may link to third-party websites (e.g., venues, social media). We are not responsible for the privacy practices of those sites.
11) Updates to this policy
We may update this Privacy Policy occasionally. The updated version will be posted on this page with a new effective date.
12) Contact us
If you have questions, requests, or concerns about privacy, contact: